Property Management Software for Vacation Rentals

Plans and Options

Our comprehensive range of solutions offers everything you need to professionally manage your vacation rentals.
Click the tabs to see solutions by plan type. Integrated websites and channel manager are offered separately. 

Professional Plan

On its own, the 365Villas Professional Plan is still more comprehensive than the entirety of most systems on the market, yet it offers a budget-friendly on-ramp to a truly up-market platform. It can also be topped up with additional Enterprise features and other bolt-on options on an a la carte basis. Upgrades or changes to your plan can be made at any time.

Enterprise Plan

The Enterprise Plan is for property managers with larger portfolios, or those looking to get the best value-for-money from our system. This plan comprehensively caters to a broader range of needs, including not just the already extensive domain of Reservation Management, but also Property Management, Owner Management, Housekeeping, Maintenance, and more.

Bolt-on Options

No other provider in the industry offers as much commercial flexibility as 365Villas. To the extent it is practicable, we think that customers should have freedom of choice in choosing the feature-functionality they need or want and to pay for only that. Our users can add or remove bolt-ons from their plans as they like at any time. This ethos also serves as a valuable feedback loop, whereby we can see which features users value most and then ensure our investments are properly aligned with those priorities.

Reservation Manager

Manage all your quotes and bookings in a single place. Effortlessly check booking and payment statuses. Our Reservation Manager is your Mission Control and our Integrated Architecture integrates all your business work-flows in surprisingly powerful ways.

Mobile Responsive PMS

Performance Analytics

Unified Communications

Payment Management

Inquiry Management

Integrated Email

Purpose-built for vacation rental management, our built-in email platform powerfully integrates email and other comms mediums with the rest of your workflow. This dynamic approach to integration offers twice the multi-tasking capability of most systems. 

Email Templates

Automated Messaging

Rental Agreements

Digital Signature

Invoicing

Business Reports

Dynamic Report Builder

Integrated Accounting

Marketing & CRM

Booking Engine

Search Engine

Online Payments

Housekeeping & Maintenance

White Labelling

User Rights Management

Owner Statements

Owner Login

Trust Accounting

This module tracks owner monies in individual trust ledgers within your 365Villas account. It is used track and administer owner related funds, including monies held, monies owed and supporting transaction history by individual property and or portfolio.

Dynamic Pricing

Dynamic Pricing includes two features to boost revenue: Lead-Time Pricing automatically offers increasing discounts as the time to fill your properties decreases. Gap-Date Pricing opens up dates that fall below your minimum stay requirements when they’re between two bookings. (For prices automatically adjusted using live market data, check out our Revenue Management solutions with PriceLabs and Beyond in the Integration Bolt-ons section.)

API Connection

Use our API to integrate our software with your stand-alone website or any niche third-party solution you’re using. This option includes our Booking Engine, Search Engine, and Reviews Module, offering a complete set of tools for seamless integration.

Auto Responder

The Auto-responder responds automatically to inbound inquiries from your 365Villas website with detailed quotes, personalized emails, custom rental agreements, and online payment options. Run it 24/7 or just when you are off-line.

Quote Chaser

The Quote Chaser in 365Villas enhances conversion rates by sending personalized follow-up messages automatically to prospects who haven’t replied to your quote. You decide when the sequence ends or it stops automatically upon the prospect’s response.

Multiple Languages

Our system is available as standard in English, Spanish, French, Italian and Portuguese. This bolt-on lets you to simultaneously support different guests in up to 6 languages of your choice.

Multiple Currencies

This bolt-on offers unparalleled flexibility for handling multiple currencies, both for bookings made on your website and within your account. It allows you to work with any currency you choose, although there might be some limitations with OTA channels.

WordPress Plugin

In addition to powerful and professionally designed integrated Website Themes from 365Villas, we also offer a WordPress plugin so you can easily intergate your own WordPress website with our software.

Review Module

Integrate this module with your stand-alone website to provide your guests with a way to post reviews, which can be set to publish automatically or held for your approval. Include buttons in the ‘Thank you’ automated message you send from your 365Villas account after check-out to ask for reviews from your guests. If you plan to have a 365Villas website, you will not need this option as our websites templates include this feature.

Arrival Form

Collect guest information online, including photo ID, estimated arrival times, and preferences, and provide special instructions seamlessly.

Revenue Management

365Villas collaborates with two leading companies, PriceLabs and Beyond, specializing in this essential niche. They offer advanced algorithms that allow users to update their pricing rates in real-time, adhering to specified parameters and based on current market data. (A direct account with your chosen provider is necessary.)

Third-Party Solutions

We are integrated with a large and ever expanding list of complementary solutions from other leading providers in the industry, as well as over 30 different payment gateways around the world. Click here to see our current list of integrations.

Advanced Payment Management

Automate payment tracking, manage auto-debiting for follow-up payments, and directly handle holds and refunds from your 365Villas account, supporting Stripe, Authorize.net, First Atlantic, and WorldPay gateways.

Get Started! Create an Account

Interested in taking a closer look at our world class solutions? Register today to create your account or for a free demo!

Frequently Asked Questions

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What is Vacation Rental Property Management Software (PMS)?

Property Management Software (PMS) is an innovative digital solution designed to facilitate the comprehensive management of vacation rental properties. This sophisticated software streamlines a myriad of operational tasks, including but not limited to booking and reservation management, guest interactions, property maintenance, financial accounting, and reporting. 

For vacation rental businesses, PMS plays a pivotal role in enhancing operational efficiency by automating routine tasks, thus allowing Property Managers and owners to focus more on guest experience and less on administrative duties. It serves as a central hub for managing all aspects of the property management process, from marketing and leasing to maintenance and tenant relations. 

By leveraging the power of PMS, Property Managers can efficiently manage their portfolio, regardless of the size or type of properties they oversee, ensuring a high level of tenant satisfaction and operational excellence. The advent of cloud-based PMS solutions has further revolutionized the property management industry by offering scalability, remote accessibility, and integration capabilities with various online marketplaces and technology tools, thereby broadening the operational horizon for Property Managers worldwide.

How does Vacation Rental Property Management Software work?

Vacation Rental Property Management Software operates as an all-encompassing platform that integrates various functions essential for the efficient management of rental properties. 

At its core, PMS automates the process of booking and reservation management, streamlining the workflow associated with guest communications, financial transactions, and maintenance scheduling. It offers a unified dashboard that provides Property Managers with real-time insights into the operational status of their properties, including occupancy rates, upcoming reservations, financial performance, and maintenance issues. 

Through its integration capabilities, PMS can synchronize data across multiple booking platforms, ensuring that availability calendars are up-to-date and minimizing the risk of double bookings. Additionally, PMS facilitates direct communication with guests, enabling prompt and efficient handling of inquiries, check-in instructions, and feedback. 

Payment processing is another critical feature, allowing for secure and swift transactions, thus enhancing the guest experience. The software’s reporting tools enable Property Managers to analyze performance metrics, identify trends, and make informed decisions to optimize their operations. By automating routine tasks and centralizing management activities, PMS significantly reduces the administrative burden on Property Managers, enabling them to focus on strategic growth and guest satisfaction.

What are the advantages of using Vacation Rental Property Management Software?

The advantages of using Vacation Rental Property Management Software are manifold, significantly impacting the efficiency and profitability of managing rental properties. Firstly, it streamlines the booking and reservation process, enabling seamless handling of guest interactions from initial inquiry to post-stay feedback. 

This not only enhances the guest experience but also optimizes occupancy rates and revenue. Secondly, PMS automates payment processing, reducing the administrative workload and minimizing the risk of errors associated with manual financial management. 

The software’s ability to manage multiple properties from a single dashboard offers unparalleled convenience for Property Managers, facilitating effective oversight and strategic decision-making. Additionally, PMS improves maintenance management by tracking and scheduling regular upkeep tasks, thereby ensuring properties remain in optimal condition and guest satisfaction is maintained. 

The integration capabilities of PMS extend its functionality, allowing for seamless connectivity with other essential tools such as accounting software, customer relationship management (CRM) systems, and online travel agencies (OTAs), further enhancing operational efficiency. 

By leveraging data analytics and reporting features, Property Managers can gain valuable insights into business performance, identify areas for improvement, and implement data-driven strategies for growth. Overall, the adoption of PMS represents a strategic investment in operational excellence, guest satisfaction, and business scalability.

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Can Vacation Rental Property Management Software integrate with other tools and platforms?

Yes, one of the most significant benefits of modern Vacation Rental Property Management Software is its ability to integrate seamlessly with a wide array of tools and platforms, enhancing its functionality and efficiency. 

This interoperability is crucial for vacation rental businesses that rely on diverse systems for various aspects of their operations. For instance, integration with accounting software simplifies financial management by automating the flow of transactional data, reducing manual entry, and ensuring accuracy in financial reporting. 

Similarly, connecting with payment gateways facilitates secure and efficient processing of online payments, offering guests a smooth and trustworthy booking experience. Integration with Customer Relationship Management (CRM) systems enhances guest relations by centralizing communication and managing guest data effectively, enabling personalized service and marketing efforts. Additionally, 

PMS can connect with online travel agencies (OTAs) and other booking platforms, ensuring that availability and rates are synchronized across all channels, minimizing the risk of overbooking, and maximizing property exposure. This ecosystem of integrated tools and platforms not only streamlines operations but also provides a holistic view of the business, enabling Property Managers to make informed decisions and drive growth. 

The flexibility and scalability offered by these integrations make PMS a powerful asset for Property Managers seeking to optimize their operations and enhance their competitive edge in the marketplace.

Does my Vacation Rental Property Management Software need to integrate with other tools?

Yes, integrating your Vacation Rental Property Management Software (PMS) with other tools and platforms can offer numerous benefits, enhancing its functionality and efficiency. Here are some reasons why integration is important:

Streamlined Operations: Integration allows different systems to communicate and share data seamlessly, eliminating the need for manual data entry and reducing the risk of errors. This streamlines various operational tasks such as booking management, guest communication, and financial reporting.

  • Improved Guest Experience: Integration enables a more cohesive and personalized guest experience by centralizing guest data and preferences. This allows for better communication, customized service offerings, and smoother booking processes.
  • Enhanced Marketing Efforts: Integration with marketing tools and platforms enables targeted marketing campaigns, better tracking of marketing performance, and more effective lead generation. This helps in attracting more guests and increasing bookings.
  • Optimized Pricing Strategies: Integration with revenue management tools and platforms allows for real-time data analysis and pricing adjustments based on market demand, competitor pricing, and other factors. This helps in optimizing pricing strategies to maximize revenue.
  • Increased Visibility and Reach: Integration with online booking channels, travel agencies, and distribution platforms expands the reach of your property listings, increases visibility to potential guests, and maximizes booking opportunities.
  • Better Decision Making: Integration provides access to comprehensive data and analytics, enabling informed decision-making and strategic planning. This helps in identifying trends, forecasting demand, and optimizing business performance.

Overall, integrating your PMS with other tools and platforms is essential for optimizing operational efficiency, enhancing guest satisfaction, and maximizing revenue opportunities in the competitive vacation rental market.

Why should I choose 365Villas Vacation Rental Property Management Software?

Choosing 365Villas Vacation Rental Property Management Software (PMS) offers unparalleled benefits for those in the vacation rental market. The integrated architecture of 365Villas is not just robust but also a testament to our commitment to innovation, ensuring we stay at the forefront of property management technology. Our investment in innovation means that users benefit from the latest features designed to streamline operations, enhance guest satisfaction, and optimize financial performance.

One of the standout features of 365Villas is our 5-star support, including a dedicated agent assigned to guide users through every step of the process. This personalized support ensures that Property Managers can maximize the utility of our software, addressing any queries or challenges promptly and efficiently.

Furthermore, 365Villas boasts the best accounting features in the industry, tailored specifically for the vacation rental market. This specialized focus ensures that financial management is not only simplified but also optimized for the specific needs of vacation rental properties, including compliance, reporting, and revenue management.

A key component of our comprehensive offering is our Integrated Website Solutions, ranked among the best in the market. These solutions empower you to secure direct bookings, thereby reducing dependence on OTAs such as Airbnb, Booking.com, Vrbo, Agoda, etc. This capability is crucial for increasing profitability and control over the booking process.

Integration with the best tools in the industry is another key advantage. 365Villas is compatible with a wide range of essential services that simplify and enhance the management process, making it easier to deliver exceptional guest experiences while maintaining operational efficiency.

Lastly, 365Villas offers the most flexible pricing in the industry, allowing users to pay only for the features they use. This approach ensures that Property Managers can access high-quality vacation rental property management tailored to their specific needs and budget, making it a cost-effective solution for managing vacation rental properties.